ShieldHQ
Privacy Compliance Consultancy · Toronto
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PHIPA Compliance Roadmap

Every clinic has
six areas of
privacy exposure.

GOVERNANCE & POLICIES SAFEGUARDS & PROCEDURES TRANSPARENCY & MONITORING
Layer 1 — Sections 2 & 3
Governance & Policies
The foundation. Designate a Privacy Contact, maintain a PHI inventory, and ensure your privacy policies are written, current, and acknowledged by staff.
Layer 2 — Sections 4 & 5
Safeguards & Procedures
Protect PHI physically and technically. Implement a breach response plan, vendor agreements, access controls, and AI scribe consent procedures.
Layer 3 — Sections 3.3 & 6
Transparency & Monitoring
Post a public privacy notice in your clinic and on your website. Review EMR access logs annually and update your program as IPC guidance evolves.
✓ All three layers identified — let us verify your compliance
The Regulatory Reality
$500K
Maximum penalty per organization
PHIPA's Administrative Monetary Penalties are enforceable since January 1, 2024. They apply to independent clinics of any size.
$7.5K
First clinic fined — published publicly
The IPC issued its first-ever AMP to an Ontario clinic in 2025. The decision is permanent public record. No privacy program was in place.
80%
Of small clinics lack a formal privacy program
Most independent GTA clinics rely on an outdated policy document and nothing else. That is not a privacy program — and the IPC knows it.
2025
New AI scribe obligations now in effect
The IPC's 2025 guidance requires specific consent procedures and vendor agreements before using AI scribes. Most clinics are non-compliant.
Get Your Free Assessment
The Privacy Health Check™

Expert review.
Written report.
Clear next steps.

A qualified consultant reviews your clinic against all six sections of the IPC’s Privacy Management Handbook. Delivered in writing. No subscription. One engagement.

01
Book & Complete Intake
Sign our Statement of Work, then complete our 23-question intake questionnaire. No documents required upfront. Takes about 20 minutes.
02
60-Minute Assessment Session
Virtual or in-person. We review your responses, ask follow-up questions, and where appropriate examine specific documents.
03
Report Delivered in 5–7 Days
Your written Privacy Health Check™ report lands in your inbox. Then a 30-minute findings call to walk through every item.
Book Your Free Consultation

Ready to know
where you stand?

Fill in the form and we will be in touch within one business day. The founding clinic assessment is complimentary — no fees, no commitment.

5–7 business days
No IT access required
1 founding spot left
Contact Details
Clinic Information
Assessment Context
Additional Notes (OPTIONAL)
By submitting, you agree to our Privacy Policy — we respond within one business day.